General:
The whistleblower protection policy applies to all protected persons. A protected person includes all staff, temporary employees, volunteers, and Directors of FPEDV.
Reporting Responsibility:
FPEDV has an open-door policy and suggests a protected person share their questions, concerns, suggestions or complaints with someone who can address them properly. In most cases, an immediate supervisor/leadership is in the best position to address an area of concern. However, if you are not comfortable speaking with your supervisor/leadership or you are not satisfied with their response to illegal practices or violations of the policies of FPEDV, you are encouraged to submit a whistleblower complaint (online or by email).
A protected person shall be encouraged to report information relating to suspected crime, illegal activity, violations of the law, waste, fraud or abuse, harassment or any other kind of illegal discrimination. Information shall be reported to Sidney A. Turner. The Governance Chair, Convenor, and CEO of FPEDV shall be the Compliance Committee, unless the information relates to the Governance Chair, Convenor, and CEO in which case the Board of Directors shall be the Compliance Committee with all named parties excluded.
Investigation Procedure:
The Compliance Committee shall promptly investigate all information and prepare a written report for the Board of Directors. The Board of Directors shall decide if disciplinary action is appropriate and what disciplinary action shall be taken by the Corporation. The decision of the Board of Directors shall be recorded in the minutes of the meeting at which the decision is made.
The Compliance Committee is required to report to the Finance Committee at least annually on compliance activity.
Confidentiality:
The Corporation encourages any protected person reporting information to provide their identity to facilitate the investigation. However, information may be submitted anonymously by filing a report online at Sidney A. Turner. Information reported shall be kept confidential to the extent permitted by law.
Protection From Retaliation:
No protected person shall be subjected to retaliation, intimidation, harassment, or other adverse action for reporting information in accordance with this policy. A protected person who believes there has been any form of retaliation should immediately report the retaliation in accordance with this policy. Any individual found to have participated in any form of retaliation against a protected person shall be subject to discipline, including termination of employment or volunteer status.
Accounting and Auditing Matters:
The Finance committee of the Board of Directors shall address all reported concerns or complaints regarding corporate accounting practices, internal controls, or auditing. The Compliance Committee shall immediately notify the Finance Committee of any such complaint
and work with the committee until the matter is resolved.
Acting in Good Faith:
Anyone filing a complaint concerning illegal practices or violations of policies must be acting in good faith.
Dissemination of Policy:
The policy shall be disseminated in writing to all protected persons. All protected persons shall provide a signed certification of compliance with the policy. The complaints will be emailed to Sidney A. Turner.